Win more clinical trials for your research site
Find better-fit studies, run professional sponsor and CRO outreach, and present your site as sponsor-ready — all in one workspace built around how research sites actually work.
No credit card required · Aggregate data only, no patient PHI stored
Find Studies
Scanned ClinicalTrials.gov · ranked by fit to your site
150 within your reach · 65 strong-fit
- 95Strong fitNCT07667803Phase IIIRecruitingPharma / Biotech
A Master Protocol to Investigate Efficacy and Safety of Elecoglipron in Participants With Obesity or Overweight
Fits your Obesity Medicine focus~1,900 patients in obesityActively recruitingSponsor: AstraZeneca · Source: ClinicalTrials.gov
Add to pipeline - 92Strong fitNCT07595549Phase IIIRecruitingPharma / Biotech
A Study to Learn About the Study Medicine Called Berobenatide (PF-08653944) in People With Overweight or Obesity
Fits your Obesity Medicine focusNewly postedActively recruitingSponsor: Pfizer · Source: ClinicalTrials.gov
Add to pipeline - 88Strong fitNCT07670416Phase IIIRecruitingPharma / Biotech
A Study to Evaluate the Effects of Enicepatide in Participants With Obesity or Overweight
Fits your Obesity Medicine focus~1,900 patients in obesitySponsor: Hoffmann-La Roche · Source: ClinicalTrials.gov
Add to pipeline
Why sites choose us
The unfair advantage for site business development
Find better-fit studies
Surface relevant trials from ClinicalTrials.gov and score each one against your site's real capabilities and patient population — so you pursue the studies you can actually win.
Win more sponsor conversations
Run structured, professional outreach to sponsors and CROs, with drafts, follow-ups, and a full relationship history that never lets an opportunity go cold.
Prove you're sponsor-ready
Present a polished, reusable site capability profile — PI, specialties, equipment, and experience — that answers feasibility questions before they're asked.
Capabilities
Everything a site needs to run business development
Purpose-built around clinical research workflows — not a generic sales CRM.
Study opportunity finder
Pull relevant trials from ClinicalTrials.gov and score study fit against your site and population.
Sponsor & CRO database
Every sponsor, CRO, and contact organized with outreach history and relationship context in one place.
Visual study pipeline
Move opportunities from Identified to Feasibility, CDA/NDA, and Site Selected on a clear board.
Site capability profile
A reusable, sponsor-ready profile of your PI, specialties, equipment, and track record.
Patient population
De-identified, aggregate population counts by condition and specialty — never individual records.
CDA / NDA tracker
Track confidentiality agreements from drafting to signed, with expiration visibility.
Document vault & alerts
Store regulatory and credential documents and get ahead of expirations before they lapse.
Smart follow-ups
Structured reminders so no sponsor conversation slips through the cracks.
How it works
From site profile to signed study
Build your site profile
Capture your PI, specialties, equipment, and aggregate patient population once.
Find & score opportunities
Add studies and get an AI-assisted fit score to prioritize your outreach.
Run outreach & feasibility
Generate professional outreach, track feasibility, and manage CDA/NDA progress.
Win and start up studies
Advance opportunities through the pipeline and present as sponsor-ready.
Trust & privacy
Privacy-first by design
Every clinic operates in its own isolated workspace with role-based permissions and a complete audit trail. We store aggregate patient population counts only — never individual patient records — so your team stays focused on business development, not PHI risk.
- Multi-tenant isolation per organization
- Role-based access control & activity audit log
- Aggregate-only patient population — no PHI
- AI-assisted output clearly flagged for human review
- Compliance-ready design (not a compliance certification)
Pricing
Plans that scale with your site
Start free. Upgrade when you're ready. No credit card to begin. Annual billing saves 10%.
Starter
$149.99/mo
For sites starting structured outreach.
Professional
$249.99/mo
For active private clinics.
Research Site Pro
$399.99/mo
For serious, multi-study sites.
Enterprise
Custom
For multi-site clinic groups.
FAQ
Frequently asked questions
Who is TrialWave for?
Private clinics, independent research sites, and multi-site groups doing clinical-trial business development — the coordinators, PIs, and site directors who manage sponsor and CRO relationships.
How do I find studies for my site?
Open Study Leads → Find. TrialWave scans ClinicalTrials.gov against your specialties and patient population and scores each match for fit. Use Advanced search to filter by phase, sponsor type, study type, recruiting status, location, and how recently a study was posted.
Where do the study opportunities come from?
The study finder uses the public ClinicalTrials.gov API to surface relevant trials, then scores fit against your site profile and aggregate population so you can prioritize the best-fit opportunities. Every result links back to its ClinicalTrials.gov record so you can verify it yourself.
How do I hear about new studies without checking every day?
TrialWave rescans ClinicalTrials.gov every night and matches new postings against your site profile. Anything that scores well shows up in "New studies matching your site" on your dashboard, where you can preview it, add it to your pipeline, or ignore it. You can also trigger a scan yourself at any time with Scan now.
What does the fit score actually measure?
Fit compares a study against what your site can realistically run: your specialties and conditions, your aggregate patient population, the phases you're equipped for, and the study's distance from you. Each score comes with the specific reasons behind it, and a confidence label that reflects how much of your profile was filled in — a sparse profile produces a less trustworthy score, not a lower one.
Is any patient PHI stored?
No. Patient population is stored only as aggregate, de-identified counts — never individual patient identifiers. Please don't enter PHI anywhere in TrialWave.
Is TrialWave HIPAA compliant?
TrialWave is designed for aggregate, de-identified data only — you never enter individual patient identifiers or PHI. We provide a privacy-first, role-based, audited design, but we do not market the product as a certified compliance solution; review your own requirements with counsel before production use.
Can multiple team members use one account?
Yes. Each organization gets an isolated workspace with role-based permissions — Owner, Admin, Manager, Member, and Viewer — plus an activity audit log. Owners and Admins manage this from Team & Roles.
How do sponsors, CROs, and contacts fit together?
Contacts belong to a sponsor or CRO. When you add a sponsor you can capture a primary contact at the same time — name, job title, email, and phone — and add more people to that record later from its Contacts tab. Every contact shows the organization they belong to.
How do I export or delete my data?
Owners can export the full workspace and delete the workspace from Settings. Export gives you your own data back in a portable format; deletion is permanent.
Do I need a credit card to try it?
No. You can start a free trial and explore the full product, including a live demo workspace with realistic sample data, without a credit card.