For clinics new to research
Get your clinic sponsor-ready. Free.
Before a sponsor places a study at your site, they ask the same questions of everyone: who's your investigator, what are your credentials, and how many of the right patients do you actually see? TrialWave's free plan gets those answers written down, organized, and ready — before the first questionnaire ever arrives.
Free forever — no credit card, no trial clock.
Three things every sponsor asks for
Build your site profile
Investigator credentials, staff, equipment, and research experience — the answers behind most of every feasibility questionnaire, written down once. A readiness path on your dashboard shows exactly what's still missing.
Organize the credential documents
PI CV, medical license, GCP certificate, insurance, W-9 — the vault holds up to 10 credential documents on the free plan and warns you before anything expires. When a sponsor asks, you send instead of scramble.
Document your patient population
Aggregate, de-identified counts by condition — how many diabetes patients, how many with hypertension. No individual patient data, ever. It is often the first number sponsors ask about, and almost no new site has it written down.
Readiness is the part you control
You can't control when the right study comes looking for sites in your area. You can control whether your clinic looks like a site that's ready to run it. Feasibility questionnaires reward the prepared — our guides to site feasibility, the feasibility questionnaire, and how sites get paid walk through what sponsors evaluate and why. The free plan is where you do the work once.
What the free plan includes
- The full Get Site-Ready checklist: every step to trial-readiness — GCP training, registrations, IRB path, facility, SOPs — with links, in one place
- Site profile builder with a step-by-step readiness path
- Credential document vault — 10 documents, with expiration alerts
- Patient population profile: aggregate counts by condition, never PHI
- Free forever — no card, no trial clock, no surprise wall
When you're ready to find and win studies, the Site plan adds the study finder, outreach, feasibility tracking, and pipeline.
Common questions
Why is this free?
Because getting sponsor-ready is where every site starts, and charging for it helps no one. TrialWave makes money on the Site plan — the study finder, sponsor outreach, and pipeline a site needs once it's ready to chase studies. If you never upgrade, the free tools are still yours.
What does a sponsor actually look for in a new site?
A qualified investigator, trained staff, basic equipment, and — above all — proof you can enroll: real patient counts in the condition being studied. Feasibility questionnaires ask for all of it, and sites that answer quickly, with numbers they can defend, tend to stand out. Our guide to site feasibility covers the process in detail.
Can my clinic really run trials with no research experience?
Many sponsors and CROs do place studies at research-naive sites, particularly when the site has a strong patient population in the right condition and a responsive, organized team. What kills a first impression is disorganization — missing documents, vague patient numbers, slow answers. That's exactly the part you can fix before anyone asks.
What happens when I'm ready to find studies?
The Site plan adds the BD engine: a study finder that scans ClinicalTrials.gov against your profile and ranks every actionable study by fit, plus sponsor outreach, feasibility tracking, CDA/NDA tracking, and pipeline analytics. Your free profile carries straight over — it's what the finder matches against.
Does TrialWave store patient data?
No. Patient population lives as aggregate, de-identified counts by condition — never individual records or identifiers.